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VMRDA Children's Arena Bookings are NOT ALLOWED FOR MARRIAGES/POLITICAL MEETINGS/CAMPAIGNS.
For all other purposes, the bookings are allowed only through Online Booking.
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In case of any Urgency from the Government or its Departments, VMRDA has the right
to cancel any advance bookings made by the customers on any date, any venue. However,
VMRDA will communicate the same to the customer and the full amount paid by the
customer will be refunded through online mode.
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Advance Booking for an event is allowed upto 180 days from the date of booking.
Cancellation charges are applicable in case of any cancellations of the confirmed
bookings. Charges for cancellation: 90 days before the event date-20% ; 60 days
before the event date-30% ; 30 days before the event date-50% and Less than 30 days
before the event date-100% of the Rental Amount will be collected as the cancellation
charge. How ever, the security deposite amount will be refunded.
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As the payments for booking of Ground floor/First floor (Rent+Security Deposit+18%
GST on Rent) is ONLINE PAYMENT, the customer should contact their respective Banker
only for any Refunds for the failure Booking cases, in case of the Amount is debited.
All types of Bank Cards of all Banks including net banking are allowed.
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For successful bookings, the customer should contact the manager,VMRDA Children's
Arena for occupation and vacating the venues and should strictly follow the terms
and conditions of VMRDA time to time. The security deposit will be refunded to the
customer Bank Account Number provided during their registrtion after deducting the
electrical charges and damage charges, if any, after sufficient time for estimation
of the charges.
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The accommodation could be occupied ONE HOUR before the booked time slot. The accommodation
allotted shall be used for the purpose which it is allotted and no grievances will
be entertained in this regard.
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The authorized organizer of the event/function shall remain in the VMRDA children’s
arena until the event/function is completed and he/she is responsible for the smooth
functioning of the event/function without inviting any untoward incidents.
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The normal hours for move‐in/ move‐out in the VMRDA Children’s Arena will be as
permitted at the time of making application.
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The time for commencing and ending performance in the VMRDA Children’s Arena is
as per allotment conditions and it must be adhered to precisely or else an additional
rent will be charged proportionately to the final billing.
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Displays, booths, easels or other items are not allowed in the lobbies or corridors
of the VMRDA Children’s Arena without prior request (in writing) and approval. No
political banners or posters are allowed in the premises of VMRDA Children’s Arena.
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Banners, drapes, and other objects shall not be hung from ceiling, conduits, light
fixtures, sprinkler pipes or other piping.
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No changes, alterations, repairs, painting, staining, or the doing of anything that
will change the finish, appearance or contours of the building will be permitted.
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The decorator, event manager /organizer should contact the VMRDA Children’s Arena
before undertaking decorations, décor setup and procedure must be submitted in writing
to the VMRDA Children’s Arena for approval by the manager of the VMRDA Children’s
Arena.
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The entrances must be cleared of debris and no cars or trucks are to be parked near
these entrances except for loading and unloading.
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The pathways, passageways, halls, stairways and exits shall not be obstructed at
any time.
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There shall not be any displays or exhibits outside the building without the approval
of VMRDA.
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No electrical wiring shall be done except by VMRDA Children’s Arena personnel.
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All animals are prohibited unless they are part of the show. In the show where it
is permitted, proper care must be taken to maintain cleanliness so as not to spoil
the environment by spread of foul smell. The event manager / organizer should also
ensure the safety of the spectators.
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The allotted accommodation/space shall not be given as share to others for conducting
/ organizing any event/function in the VMRDA Children’s Arena.
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The entrance of any special equipment (such as cranes, carts, lift trucks etc) in
Children’s Arena is prohibited.
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VIP and storage utility rooms are not included in the accommodation/space allotted.
These are exclusively for VMRDA Children’s Arena use only. No goods, equipment or
furniture are allowed in the VMRDA Children’s Arena without the approval of the
secretary, VMRDA.
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The VMRDA Children’s Arena retains the right to regulate the volume of any sound,
whether it be music, voice, special or artificial effects to the extent that the
same interferes with other allotter within the facilities or is determined to be
offensive ot otherwise violates the terms of the service provided.
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All concerns/complaints should be brought to the attention of the caretaker/manager
at multipurpose auditorium in VMRDA Children’s Arena for necessary action.
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The allotter/organizer or their representative shall be invoiced for the number
of security guards required for event/function. The number of security guards required
is determined by the VMRDA Children’s Arena on the basis of the particulars given
by the event organizer.
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Only an authorized technician of the VMRDA Children’s Arena shall operate the A/V
equipment and/or any other equipment available in the VMRDA Children’s Arena. The
allotter will be invoiced for any operating technician fee.
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Only such facilities which are feasible and manageable can be considered to be provided
in the VMRDA Children’s Arena for which additional charges shall be payable as may
be fixed.
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If the allottee intends to cancel the programme after confirmation of the allotment,
only 50% of the amount paid towards hiring charges will be refunded.
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Allotment is non-transferable.
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The allotment can be cancelled at any time by the Management of VMRDA in the event
of priority is being given to another programme or unforeseen circumstances such
as repairs, administrative emergencies etc.
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No damage should be caused to the auditorium and it’s surroundings. If any damage
is done by the organizing agency / individual they will have to bear the cost of
such damage and the cost of damage will be recovered from the security deposit.
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Eatables, soft drinks and other food items brought from outside are not permitted
to be sold in the premises.Alcoholic beverage will not be allowed to be brought
into the premises.
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For children arena, ac plant will be operated subject to availability of power supply
form eastern power distribution company (APEPDCL). During power cuts PA system,
fans and essential lighting will be operated.
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The multipurpose auditorium and theatre are meant for cultural, social, spiritual
and educational functions Only Political meetings / campaigns etc are not permitted.
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The permission for maximum closing time for the programme is 10 pm as given by the
police department.
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A fine of Rs: 5000/- will be charged if the dias of multipurpose auditorium and
theatre /premises is not maintained neat and clean or damaged/extended/modified
AND the actual cost of the items will be charged for any damages.
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VMRDA is not responsible for any LOSS or THEFT during the event. You may please
take care of your belongings.
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Not more than one no. of gas cooking kit will be allowed in the premises of Children
Arena, VMRDA.
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Carpeting should be done by client on both sides of the corridors of the allotted
floor without fail.
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The client should handover the copy of online booking proceedings within 24 hours
at VMRDA Children’s Arena office.
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After the booking was confirmed, postponement and preponement of the event was not allowed.
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