(Kindly take a prinout of the Terms & Conditions, Sign and submit along with a copy of the Payment receipt cum booking confirmation acknowledgement at the time of occupying the booked venue)

VMRDA Children's Arena Bookings are NOT ALLOWED FOR MARRIAGES/POLITICAL MEETINGS/CAMPAIGNS. For all other purposes, the bookings are allowed only through Online Booking.

In case of any Urgency from the Government or its Departments, VMRDA has the right to cancel any advance bookings made by the customers on any date, any venue. However, VMRDA will communicate the same to the customer and the full amount paid by the customer will be refunded through online mode.

Advance Booking for an event is allowed upto 180 days from the date of booking. Cancellation charges are applicable in case of any cancellations of the confirmed bookings. Charges for cancellation: 90 days before the event date-20% ; 60 days before the event date-30% ; 30 days before the event date-50% and Less than 30 days before the event date-100% of the Rental Amount will be collected as the cancellation charge. How ever, the security deposite amount will be refunded.

As the payments for booking of Ground floor/First floor (Rent+Security Deposit+18% GST on Rent) is ONLINE PAYMENT, the customer should contact their respective Banker only for any Refunds for the failure Booking cases, in case of the Amount is debited. All types of Bank Cards of all Banks including net banking are allowed.

For successful bookings, the customer should contact the manager,VMRDA Children's Arena for occupation and vacating the venues and should strictly follow the terms and conditions of VMRDA time to time. The security deposit will be refunded to the customer Bank Account Number provided during their registrtion after deducting the electrical charges and damage charges, if any, after sufficient time for estimation of the charges.

The accommodation could be occupied ONE HOUR before the booked time slot. The accommodation allotted shall be used for the purpose which it is allotted and no grievances will be entertained in this regard.

The authorized organizer of the event/function shall remain in the VMRDA children’s arena until the event/function is completed and he/she is responsible for the smooth functioning of the event/function without inviting any untoward incidents.

The normal hours for move‐in/ move‐out in the VMRDA Children’s Arena will be as permitted at the time of making application.

The time for commencing and ending performance in the VMRDA Children’s Arena is as per allotment conditions and it must be adhered to precisely or else an additional rent will be charged proportionately to the final billing.

Displays, booths, easels or other items are not allowed in the lobbies or corridors of the VMRDA Children’s Arena without prior request (in writing) and approval. No political banners or posters are allowed in the premises of VMRDA Children’s Arena.

Banners, drapes, and other objects shall not be hung from ceiling, conduits, light fixtures, sprinkler pipes or other piping.

No changes, alterations, repairs, painting, staining, or the doing of anything that will change the finish, appearance or contours of the building will be permitted.

The decorator, event manager /organizer should contact the VMRDA Children’s Arena before undertaking decorations, décor setup and procedure must be submitted in writing to the VMRDA Children’s Arena for approval by the manager of the VMRDA Children’s Arena.

The entrances must be cleared of debris and no cars or trucks are to be parked near these entrances except for loading and unloading.

The pathways, passageways, halls, stairways and exits shall not be obstructed at any time.

There shall not be any displays or exhibits outside the building without the approval of VMRDA.

No electrical wiring shall be done except by VMRDA Children’s Arena personnel.

All animals are prohibited unless they are part of the show. In the show where it is permitted, proper care must be taken to maintain cleanliness so as not to spoil the environment by spread of foul smell. The event manager / organizer should also ensure the safety of the spectators.

The allotted accommodation/space shall not be given as share to others for conducting / organizing any event/function in the VMRDA Children’s Arena.

The entrance of any special equipment (such as cranes, carts, lift trucks etc) in Children’s Arena is prohibited.

VIP and storage utility rooms are not included in the accommodation/space allotted. These are exclusively for VMRDA Children’s Arena use only. No goods, equipment or furniture are allowed in the VMRDA Children’s Arena without the approval of the secretary, VMRDA.

The VMRDA Children’s Arena retains the right to regulate the volume of any sound, whether it be music, voice, special or artificial effects to the extent that the same interferes with other allotter within the facilities or is determined to be offensive ot otherwise violates the terms of the service provided.

All concerns/complaints should be brought to the attention of the caretaker/manager at multipurpose auditorium in VMRDA Children’s Arena for necessary action.

The allotter/organizer or their representative shall be invoiced for the number of security guards required for event/function. The number of security guards required is determined by the VMRDA Children’s Arena on the basis of the particulars given by the event organizer.

Only an authorized technician of the VMRDA Children’s Arena shall operate the A/V equipment and/or any other equipment available in the VMRDA Children’s Arena. The allotter will be invoiced for any operating technician fee.

Only such facilities which are feasible and manageable can be considered to be provided in the VMRDA Children’s Arena for which additional charges shall be payable as may be fixed.

If the allottee intends to cancel the programme after confirmation of the allotment, only 50% of the amount paid towards hiring charges will be refunded.

Allotment is non-transferable.

The allotment can be cancelled at any time by the Management of VMRDA in the event of priority is being given to another programme or unforeseen circumstances such as repairs, administrative emergencies etc.

No damage should be caused to the auditorium and it’s surroundings. If any damage is done by the organizing agency / individual they will have to bear the cost of such damage and the cost of damage will be recovered from the security deposit.

Eatables, soft drinks and other food items brought from outside are not permitted to be sold in the premises.Alcoholic beverage will not be allowed to be brought into the premises.

For children arena, ac plant will be operated subject to availability of power supply form eastern power distribution company (APEPDCL). During power cuts PA system, fans and essential lighting will be operated.

The multipurpose auditorium and theatre are meant for cultural, social, spiritual and educational functions Only Political meetings / campaigns etc are not permitted.

The permission for maximum closing time for the programme is 10 pm as given by the police department.

A fine of Rs: 5000/- will be charged if the dias of multipurpose auditorium and theatre /premises is not maintained neat and clean or damaged/extended/modified AND the actual cost of the items will be charged for any damages.

VMRDA is not responsible for any LOSS or THEFT during the event. You may please take care of your belongings.

Not more than one no. of gas cooking kit will be allowed in the premises of Children Arena, VMRDA.

Carpeting should be done by client on both sides of the corridors of the allotted floor without fail.

The client should handover the copy of online booking proceedings within 24 hours at VMRDA Children’s Arena office.

After the booking was confirmed, postponement and preponement of the event was not allowed.
I/ we hereby undertake to abide by the above terms and conditions of allotment in the VMRDA Children’s Arena.
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